Updated: April 22, 2025

By registering and attending Advanced Textiles Expo and Emerging Technologies Conference, each person acknowledges and agrees to the following restrictions as the criteria of being accepted to attend by Advanced Textiles Association (ATA) Show Management. 

Cancellations and Refunds 

If you cancel on or before August 15th 2025 at 11:59 p.m. Central Time, you are eligible for a full refund; however, you will incur a cancellation fee of 10% of your total registration fees. Cancellation notifications must be emailed to Show Management at events@textiles.org before this time. Substitutions from the same company will be accepted in writing without penalty.

Upon proper cancellation, the full registration fee will be refunded, less the cancellation fee of 10% of your total registration fees, to the payment method associated with the original transaction.

If you cancel between August 16th and October 3rd 2025, you are eligible for a 50% refund; however, you will incur a cancellation fee of 20% of your total registration fees. Cancellation notifications must be emailed to Show Management at events@textiles.org before this time. Substitutions from the same company will be accepted in writing without penalty.

No refunds of any kind will be made for cancellations received after October 3rd 2025 at 11:59 p.m. Central Time. No refunds will be given for “no-shows”, late arrivals, early departures, and/ or anyone who fails to notify us by the cut-off date using the method listed above. If ATA cancels this event for any reason, you are eligible to receive a full refund, less processing fees.

Ancillary Events Cancellation and Refunds 

Unless otherwise determined by ATA and third-party providers, all off-site and extracurricular activities organized as part of Advanced Textiles Expo and Emerging Technologies Conference will commence RAIN or SHINE. No refunds, credits or transfers will be given due to inclement weather. In the event of inclement weather, Mother Nature, or unforeseen circumstances, we reserve the right to alter, cancel or eliminate any/all portions of off-site and extracurricular activities. 

Substitutions, Transfers and Additions 

You may transfer your registration to another person within your company if you are unable to attend Advanced Textiles Expo or Emerging Technologies Conference. Registration transfers must be made via email to events@textiles.org by Thursday, October 30th 2025 at 11:59 p.m.

You may not however, “share” your badge or registration with someone else. 

You may add additional registration items on a space-available basis. Additions may be made via email to events@textiles.org or through your Attendee Service Center. You will be charged any additional registration fees at the time of the addition. 

Travel and Hotel 

Advanced Textiles Expo and Emerging Technologies Conference attendees and exhibitors are responsible for securing their own travel and hotel accommodations and making payment for such. Cancellation of hotel reservations and/or any travel expenses incurred are the sole responsibility of each participant. Advanced Textiles Expo and Emerging Technologies Conference does not make any guarantees or in any way warrant the conference hotel, accommodation, or transportation. 

Please remember that canceling, transferring or adjusting your registration does not automatically cancel/adjust your hotel and travel arrangements. Participants are responsible for managing their own travel accommodation. 

ATA has negotiated group rates for you and your guests. Staying in ATA group hotels helps us keep your registration fees low. Book today, rooms are limited! Beware of housing poachers! Site & Stay is the ONLY authorized housing agency for Advanced Textiles Expo hotel rooms. Use only the links provided on the Advanced Textiles Expo hotel and travel webpage. Any other companies claiming to represent ATA or Site & Stay are misrepresenting themselves and should not be trusted. 

Photography, Audio and Video Recording 

ATA has a long-standing tradition of photography at Advanced Textiles Expo and Emerging Technologies Conference for use in the marketing of future events as well as for publishing in our trade magazines for informational and educational purposes. It is possible that by attending Advanced Textiles Expo and Emerging Technologies Conference, your image and/or voice might be captured during the normal course of such photography while on the trade show floor or attending educational seminars and Expo-related events. By attending Advanced Textiles Expo and/or Emerging Technologies Conference, you agree to have your likeness and/or voice appear in marketing.

Advanced Textiles Expo Directory

By registering to attend Advanced Textiles Expo and Emerging Technologies Conference, you agree you will be listed in the participant directory that is visible to all exhibitors and attendees in the Event App.

Badge Scanning and Registration Data 

You may be asked to scan your badge either at exhibit booths and/or session rooms but please note scanning of your badge is optional. When your badge is scanned by exhibitors and/or sponsors during Advanced Textiles Expo and Emerging Technologies Conference you are opting-in to receiving communications from that entity. 

Please note that by registering for Advanced Textiles Expo and Emerging Technologies Conference you agree to share your information with our co-locating partner, Sun Shading Expo North America for exhibitor lead retrieval purposes and event sponsors for sales lead purposes.  We require your consent in order to send your personal information to any sponsor(s) or partner(s) of this event. If you answer “No” to the question asking for consent in the registration process, then your information will not be sent to any sponsor(s) or partner(s).

Anti-Trust Compliance 

It is the policy of Advanced Textiles Expo and Emerging Technologies Conference and ATA to comply fully with the antitrust laws. In order to comply with those laws and to prevent this event from being used for unauthorized activities you agree to follow our Compliance Program Concerning Federal Antitrust Laws by registering for this event. These policies will be strictly followed throughout this event in order to protect all participants, Advanced Textiles Expo and Emerging Technologies Conference, and ATA. ATA staff have periodically been briefed on the antitrust laws by ATA counsel. If during this event, a staff member requests a registrant cease and desist any discussion because of a potential risk, you are asked to cease such discussion immediately and follow the instructions of the ATA staff person. For more information about our Compliance Program Concerning Federal Antitrust Laws, please contact ATA at +1 800-225-4324.

Soliciting in the Exposition 

Suitcasing is strictly prohibited at Advanced Textiles Expo and Emerging Technologies Conference. Suitcasing is when non-exhibiting companies solicit business at an Advanced Textiles Expo or Emerging Technologies Conference-affiliated location. This includes, but not limited to, the show floor, public spaces, events, restaurants, and hotels. Any non-exhibiting attendee who is observed to be soliciting business as a supplier will be in violation of ATA’s anti-suitcasing policy. Violators are subject to penalty at the discretion of ATA, including immediate expulsion and financial penalty.

Admittance and Removal 

At ATA’s sole discretion, without refund, we reserve the right to refuse admittance to or expel from the event anyone that we determine is behaving in a manner that could be disruptive to the event or any other participant. 

Views Expressed 

The views expressed by any Advanced Textiles Expo and/or Emerging Technologies Conference 2025 attendee, speaker, exhibitor or sponsor are not necessarily those of Advanced Textiles Expo and Emerging Technologies Conference, ATA, or its representatives. All event attendees, speakers, exhibitors and sponsors are solely responsible for the content of any and all individual or corporation presentations, marketing collateral, advertising and online content. 

Cancellation of Event and/or Education 

Advanced Textiles Expo and/or Emerging Technologies Conference organizers may at any time, with or without giving notice, in their absolute discretion and without giving any reason, cancel or postpone the conference, change its venue or any of the other published particulars, or withdraw any invitation to attend. In any case, neither the organizers nor any of their officers, employees, agents, members or representatives shall be liable for any loss, liability, damage or expense suffered or incurred by any person. 

Although every reasonable effort is made to provide the speakers, topics, and sessions listed, some changes or substitutions may occur. Speakers and sessions are subject to cancellation or change up to and including the day the session(s) are scheduled to be held. Changes or cancellations are made at the discretion of ATA and may be done without notifying attendees. If sessions are changed or canceled, no refunds can be expected. Agreement to attend Advanced Textiles Expo and/or Emerging Technologies Conference acknowledges acceptance of this provision. 

Code of Conduct 

By registering to attend Advanced Textiles Expo and/or Emerging Technologies Conference, you are agreeing to and expected to conduct yourself in a professional and safe manner. Expectations include, but are not limited to, respect for common sense rules for public behavior, personal interaction, common courtesy, and respect for property. Additionally, you agree to comply with any and all rules and requirements set forth specific to a pandemic or other health risk, including but not limited to the possibility of mask-wearing, social distancing measures, and temperature checks. For the most up to date safety requirements, please visit https://AdvancedTextilesExpo.com/faqs/. Any behavior or act found to be in violation of these guidelines may result in the immediate removal of all parties participating in said behavior or act, without refund. Please contact an ATA staff member if you feel you have been subject of such violations or if you see violations occurring. ATA staff members can be identified by branded clothing and nametags.  

Recording / Live-Streaming of Sessions / Pictures 

Advanced Textiles Expo and Emerging Technologies Conference do not allow the photographing, recording, or livestreaming of any session or events unless express permission is given by the speaker, facilitator, or event organizer. No booth on the show floor may be photographed, recorded, or livestreamed in any way whatsoever for personal or commercial use. This rule is to protect the intellectual property of our speakers, facilitators, and exhibitors. Anyone found to be in violation of this rule will be removed from the event without refund.  

Liability Waiver & Release / COVID-19 Health Information 

By registering for Advanced Textiles Expo and Emerging Technologies Conference, you assume all risks and accept sole responsibility for any injury including, but not limited to, personal injury, disability, and death, illness, damage, loss, claim, liability, or expense, of any kind, that you may experience or incur in connection with attending Advanced Textiles Expo and/or Emerging Technologies Conference. Attendee hereby releases, covenants not to sue, discharges, and holds harmless ATA, its employees, agents, and representatives, of and from any such claims, including all liabilities, claims, actions, damages, costs, or expenses of any kind arising out of or relating thereto. 

Specifically relating to a pandemic or other health risk, attendee acknowledges and voluntarily assumes the risk of exposure or infection by attending Advanced Textiles Expo and Emerging Technologies Conference, and that such exposure or infection may result in personal injury, illness, disability, and/or death. Attendee understands that the risk of becoming exposed to or infected by a pandemic or other health risk at Advanced Textiles Expo and Emerging Technologies Conference may result from the actions, omissions, or negligence of others who may attend the event or their families, colleagues, or others with whom they may have contact. Accordingly, attendee understands and agrees that this release includes any claims based on the actions, omissions, or negligence of ATA, its employees, agents, and representatives, whether an exposure or infection occurs before, during, or after participation in the Advanced Textiles Expo and Emerging Technologies Conference. 

In addition to all other rules and regulations relating to the attendee’s attendance at Advanced Textiles Expo and Emerging Technologies Conference, attendee agrees to comply with any and all related health protection protocols that may be implemented by ATA and Indiana Convention Center, including, but not limited to, mask-wearing and social distancing requirements and restrictions on certain activities that carry higher risk or exposure or infection, in order to protect as much as possible the health and safety of all Advanced Textiles Expo and Emerging Technologies Conference participants.